The probation period is that time where you get to see how the job really is. Sometimes, things do not go the way you had expected. There can be any reason behind it, whether the work is different, the environment is toxic or any other issue.
Maybe the role isn’t what you thought, maybe the work vibe doesn’t feel right, or maybe you got a better offer. Whatever the reason, leaving during probation is okay. But how you do it matters.
In this blog, we are sharing how to write a resignation letter during probation. What to write, what not to, and how to leave without any awkwardness. And since, to complete this process, you need a resignation letter during the probation period to complete this process, we will add some sample letters in this blog, which you can use or edit based on your situation.
Table of Contents
- Why People Resign During the Probation Period
- Do You Really Need a Formal Resignation Letter Under Probation Period?
- How to Write a Resignation Letter During Probation Period -Step-by-Step Process
- 4 Resign During Probation Period Sample Letters
- Things to Keep in Mind Before And After Giving Your Resignation During Probation
- Mistakes to Avoid in Your Resignation Letter During Probation
Why People Resign During the Probation Period
Not every job fit is perfect from day one, and that’s okay. Here are a few common reasons employees submit a resignation letter under probation period:
- Mismatch of Expectations: The job responsibilities aren’t what was discussed during interviews.
- Better Opportunity: A new offer that aligns better with your long-term career goals.
- Workplace Culture: Unhealthy work environments, micromanagement, or lack of support.
- Relocation or Personal Issues: Life issues— family, health, or moving to another city.
- Stress or Burnout: You may realize early that the role is mentally exhausting or not for you.
Whatever your reason, you still need a resignation letter during probation period to leave your company.
Do You Really Need a Formal Resignation Letter Under Probation Period?
Yes, absolutely. Even if your tenure is short, a resignation letter shows professionalism and ensures there’s a written record. It also:
- Serves as formal documentation for HR.
- Communicates your decision clearly.
- Helps maintain good terms with the employer.
- Speeds up clearance and reference procedures.
Now, let’s look at how to craft a resignation letter during probation period step by step.
How to Write a Resignation Letter During Probation Period -Step-by-Step Process
You can write your resignation letter during probation period on your own using the following method:
1. Subject Line
You have to add a professional subject line in your resignation letter under probation period instead of writing an informal subject. Here are some examples which you can use in your resignation letter during probation period:
- Submission of Resignation During Probation
- Notice of Voluntary Resignation During Probation
- Resignation from My Role During Probation
2. Start the Letter with a Professional Greeting
Greet the HR or reporting manager formally at the start of the mail. You can address them by their position or name.
Example:
Respected Sir/Ma’am,
Dear HR/Manager,
Dear Mr. Sharma,
Dear Ms. Radhika,
3. State Your Intention to Resign
After greeting, explain why you are writing the letter from your position in your resignation letter during probation period. For example:
I am writing to formally resign from my role as [Job Title] at [Name of the Company], effective [Date].
4. Mention the Probation Period (if needed)
Acknowledging that you’re under probation avoids confusion later. For example:
As I am currently serving my probation period, I understand the required notice period is [X days] as per company policy.
5. Brief Reason (Optional but Polite)
If you include the reason behind your resignation in your resignation letter under probation period, it will help you in the easy exit. Don’t owe anyone a long explanation, but adding a line or two about it can help close the loop gracefully. For example you can use:
After careful consideration, I believe this role may not be the right fit for my long-term goals.
6. Appreciation Note
Providing the appreciation note in your resignation letter makes it a proper and professional notice. Always end on a grateful and positive tone. You can end it like:
I truly appreciate the opportunity to work with your team and thank you for your support during my time here.
7. Offer a Smooth Transition
Even during probation, offering help during handover shows maturity. Add a line like:
I am happy to assist in the transition process to ensure a smooth handover.
4 Resign During Probation Period Sample Letters
Here are a few resign during probation period sample letter formats for different scenarios. You can adjust them as per your needs.
1. Resignation Letter During Probation Period – Due to Misalignment
Subject: Resignation from the Position of [Job Title]
Dear [Manager’s Name],
I am writing to formally resign from my position as [Job Title] at [Company Name], effective [Date].
After giving it much thought, I have realized that the role and my expectations are not in alignment. As I am currently under the probation period, I hope to serve the necessary notice period and ensure a smooth exit.
I am grateful for the opportunity provided and appreciate the time and effort the team has invested in me.
Warm regards,
[Your Name]
2. Resignation Letter Under Probation Period – Due to Better Opportunity
Subject: Formal Resignation – [Your Name]
Dear [Manager’s Name],
I would like to formally resign from my position as [Job Title] at [Company Name], effective [Date]. I’ve received another opportunity that aligns more closely with my career goals.
As I am currently in my probation period, I hope to ensure a smooth and timely exit as per company policy.
Thank you for the support and the learning experience during my time here.
Sincerely,
[Your Name]
3. Resignation Letter During Probation Period – Personal Reasons
Subject: Resignation Letter – [Your Name]
Dear [Manager’s Name],
Please accept my resignation from the position of [Job Title], effective [Date].
Due to unforeseen personal circumstances, I am unable to continue in my current role. Being under the probation period, I will comply with the notice period and complete all required formalities.
I am thankful for the opportunity and the brief yet insightful experience.
Best regards,
[Your Name]
4. Simple Resignation Letter Under Probation Period – Short & Direct
Subject: Resignation Notice
Dear [Manager’s Name],
I would like to resign from my position as [Job Title], with my last working day being [Date].
As I am still under probation, I hope this resignation will be processed in accordance with company policy.
Thank you for the opportunity.
Regards,
[Your Name]
Things to Keep in Mind Before And After Giving Your Resignation During Probation
Before you hand in the letter, it’s always good to check your offer letter once — see what it says about probation exit or notice. Maybe have a quick chat with HR too, nothing formal, just to get a sense of the process. And yeah, if you have any office stuff or pending forms, try clearing that before leaving.
Once you’ve submitted the letter, just follow whatever notice period is needed (it’s usually short, like a week or so). Make sure all your exit work is done — paperwork, forms, and all that. And when you’re leaving, leave with good vibes. Don’t badmouth anyone or the company. Before you go, do ask for your relieving letter or experience certificate — it helps later.
Mistakes to Avoid in Your Resignation Letter During Probation
One big mistake? Getting too emotional in the letter. Keep it cool and stick to what’s needed. Also, don’t write vague stuff — clearly say your role and last working day. No need to write long stories or personal reasons — short and clear is always better.
Even if the company allows you to leave instantly, it’s good to give a short notice — looks more respectful. And yeah, no super casual words or emojis — it’s still a work document, so keep the tone polite and professional.
Conclusion
Quitting during probation doesn’t have to be awkward or a big deal. Just keep it polite, clear, and a bit professional — that’s enough. A good resignation letter can help you leave in a nice way and keep things smooth for the future. If you’re confused about what to write, check the “resign during probation period sample letters” above and change them as per your case. And remember, every job teaches you something — even if it’s just knowing what you don’t want next time.
